Erasmus+ (Online-) Learning Agreement (OLA)

Erasmus + exchange students who want to come to UAS Emden/Leer must use the Online Learning Agreement (OLA)

How to prepare and approve your OLA

  1. Prepare your OLA after you have been accepted as a student at the UAS Emden/Leer and you have received the approved course list back with your application (mid-June / mid-December).
  2. You fill out your OLA  and sign it online.
  3. Your home university will automatically receive a notification by e-mail to sign your OLA once you have signed it.
  4. We (UAS Emden/Leer) will automatically receive a notification by e-mail to sign your OLA once your home university has signed it.
  5. Once UAS Emden/Leer has signed it, your OLA is complete.
  6. Download the Erasmus+ App in order to track your OLA and other useful information.

Preparing the OLA (step by step)

1. Step:  Information for students

                  Academic year: 2024/25

2. Step: Sending institution

  • Make sure the email address of your contact person is correct.

3. Step: Receiving institution

  • Receiving institution name: UNIVERSITY OF APPLIED SCIENCES EMDEN/LEER (DE EMDEN02)
  • Faculty/Department: Your faculty/department where you will attend most of your courses
  • Receiving responsible person at UAS Emden/Leer:

    Faculty of Business Studies:

    Faculty of Technology:

  • Department of Electrical Engineering and Computer Science:        

Computer Science/Master of Industrial Informatics (MAII): Prof. Dr. Walter Colombo: armando.colombo(at)hs-emden-leer.de 
Projects (on request): Prof. Dr. Gavin Kane: gavin.kane(at)hs-emden-leer.de             
Projects/Phd (Spain): Prof. Dr. Joerg Thomaschewski: joerg.thomaschewski(at)hs-emden-leer.de

  • Department of Mechanical Engineering

Mechanical Engineering + IBS (Industrial and Business Systems): Mrs Esther Held: esther held@hs-emden-leer.de                                                                                                                Sustainable Energy Systems:  Prof. Dr. Iván Herráez: ivan.herraez(at)hs-emden-leer.de 
Projects for students from Lille (France): Mr Thomas Ebel: thomas.ebel(at)hs-emden-leer.de
Projects for students from Brest in Spring Term (France): Prof. Dr. Elmar Wings: elmar.wings(at)hs-emden-leer.de

  • Department of Natural Sciences

Sustainable Energy Systems:  Prof. Dr. Iván Herráez: ivan.herraez(at)hs-emden-leer.de                                
Master of Applied Life Science (EN) /Chemietechnik /Umwelttechnik (GER): Prof. Dr. Iván Herráez: ivan.herraez(at)hs-emden-leer.de
Projects for students from Athlone (Ireland): Prof. Dr. Claudia Gallert: claudia.gallert(at)hs-emden-leer.de
Engineering Physics (Bachelor/Master) / Projects for students from Lille (France): Prof Dr. Walter Neu: walter.neu(at)hs-emden-leer.de

Faculty of Social Work and Health

 Faculty of Maritime Sciences   

4. Step: Proposed Mobility Programme

    Academic year: 2024/25
    Planned start of  the mobility: 20.02.2025
    Planned end of the mobiliy: 04.07.2025

Table A: Courses at receiving institution: List the courses you will take at the host institution 

ECTS / Course list atUAS Emden/Leer for exchange students (see box hereunder): Course catalogue
Table B: Recognition at the sending institution: list the courses at your home univerity that will be substituted

5. Step: Commitment

Make sure that you sign your OLA. It is only when you have signed it that the coordinator at your home university will be able to sign it. The signature field works best on touch screen, but you can also sign your OLA using a regular computer and pointer/mouse. Your home university will then receive your OLA by email from the Erasmus Dashboard

Routine serviceApproximately 2 weeks
Summer holiday (semester break) ( 10 July - 31 August)No OLAs will be processed
Christmas holiday (21 December - 6 January)No OLAs will be processed

If your home university requires to have the Learning Agreement as a PDF/in paper version, you can downlaod a PDF of the OLA after it has been signed by all parties and give to your home universty.  

It is also possible to adjust the OLA during the mobility period if your home university requires this. Sign in to the OLA system and fill out the section under New learning agreement with changes.

This section can only be filled out if your original OLA (Before the mobility) is complete and signed by you, your home university and UAS Emden/Leer.

All Erasmus students must use the Online Learning Agreement (OLA) system

All incoming and outgoing Erasmus students at UiB, must use the OLA system. If you need a PDF/paper version of the Learning Agreement, your student can download a PDF of the OLA after it has been signed by all parties and send to you.  

How it works

The student starts the process by creating a learning agreement in the OLA system and signing it online. Be sure to provide your students with the correct name and email for the responsible person at your institution (responsible for signing the Learning Agreement).

The sending institution (the responsible person listed by the student) automatically receives an email from dashboard(at)uni-foundation.eu with a link to sign it online. All you need in order to sign the OLA, is a regular computer and pointer/mouse. You use the mouse to "draw" your signature in the field called "Sign OLA". You should make sure that the signature covers most of the signing box, otherwise it may not be accepted by the system. Then click “Confirm”.

The receiving institution will then automatically receive an email from dashboard(at)uni-foundation.eu and we will sign the OLA as soon as we can.

It is also possible to adjust the OLA during the mobility period.

Create an Erasmus Dashboard account

Higher education institutions can choose to create an Erasmus Dashboard account. This is not compulsory for using the OLA system, but it is a great way to manage the OLAs from both your incoming and outgoing Erasmus students.

Learn more about the OLA

We consider the OLA as a major step forward towards a paperless Erasmus. More than 700 universities are registered users of the OLA tool and 22 000 OLAs have been downloaded. Our experience so far is that both students and university coordinators consider the OLA an easy and more efficient way of signing the Learning Agreement.

If you have your own electronic system for Learning Agreements, you can contact dashboard(at)uni-foundation.eu to find out how to connect your system to this tool.