Privacy Notice
Information in accordance with Art. 12 – 14 General Data Protection Regulation (GDPR)
As part of the use of the web offers, the University of Applied Sciences Emden/Leer also processes personal data. In the following, the University of Applied Sciences Emden/Leer provides information about the processing of personal data in accordance with the requirements of Art. 12 – 14 GDPR.
The following general information refers to all processing as part of the web offers of the University of Applied Sciences Emden/Leer
1. Name and address of the responsible body
Person responsible for the processing:
Emden/Leer University of Applied Sciences, a public corporation represented by the President Prof. Dr. Gerhard Kreutz
| Adress: | Hochschule Emden/Leer |
| Constantiaplatz 4 | |
| 26723 Emden/Leer | |
| Germany | |
| Phone: | +49 4921 807 0 |
| Fax: | +49 4921 807 1000 |
| E-Mail: | webmaster(at)hs-emden-leer.de |
2. Name and address of the data protection officer
The data protection officer of the responsible party is:
| Adress: | Martina Boekhoff |
| Hochschule Emden/Leer | |
| Constantiaplatz 4 | |
| 26723 Emden | |
| Germany | |
| Phone: | +49 4921 807 1035 |
| Fax: | +49 4921 807 1043 |
| E-Mail: | datenschutz(at)hs-emden-leer.de |
We process personal data of our users only to the extent necessary to provide a functional website and our content and services. The processing of personal data of our users takes place regularly only with the consent of the user. An exception applies in cases where prior consent cannot be obtained for practical reasons and the processing of the data is permitted by law.
Insofar as we obtain the consent of the data subject for the processing of personal data, Art. 6 (1) (a) of the EU General Data Protection Regulation (GDPR) serves as the legal basis.
When processing personal data that is necessary for the performance of a contract to which the data subject is a party, Art. 6 (1) (b) GDPR serves as the legal basis. This also applies to processing operations that are necessary to carry out pre-contractual measures.
Insofar as the processing of personal data is required to fulfill a legal obligation to which our company is subject, Art. 6 (1) (c) GDPR serves as the legal basis.
In the event that the vital interests of the data subject or another natural person require the processing of personal data, Art. 6 (1) (d) GDPR serves as the legal basis.
If processing is necessary for the performance of a task carried out in the public interest, Art. 6 (1) (e) GDPR serves as the legal basis for processing.
If the processing is necessary to safeguard a legitimate interest of our company or a third party and if the interests, fundamental rights and freedoms of the data subject do not override the former interest, Art. 6 (1) lit. f GDPR serves as the legal basis for the processing.
The personal data of the data subject will be deleted or blocked as soon as the purpose of storage no longer applies. Storage may take place beyond this if this has been provided for by the European or national legislator in EU regulations, laws or other provisions to which the controller is subject. Blocking or deletion of the data also takes place when a storage period prescribed by the standards mentioned expires, unless there is a need for further storage of the data for the conclusion or fulfillment of a contract.
4. Processing of personal data in the context of application procedures
In the context of the application procedure, we process the personal data that you have provided to us. This includes, in particular:
- Personal data (name, date of birth, address, gender, possibly severe disability)
- Contact details
- Data and certificates relating to academic and professional career
If applicable, further personal information provided by you without being asked
Staff subject to collective wage agreements:
The legal basis for the processing of your personal data in this application process is primarily Article 6 (1) (b) GDPR.
This allows the processing of data required in connection with the decision to establish an employment relationship.
Should the data be required after the application process has been completed, for example for legal proceedings, the data may be processed on the basis of the requirements of Art. 6 GDPR, in particular to safeguard legitimate interests in accordance with Art. 6 (1) (f) GDPR. In this case, our interest lies in the assertion of or defense against claims.
If special types of personal data within the meaning of Article 9 of the GDPR are processed (e.g. health data), the legal basis is Section 26 (3) of the BDSG or Article 9 (2) (b) of the GDPR in conjunction with Article 6 (1) (b) of the GDPR.
Civil servants:
For the purpose of personnel selection, your personal data will be processed on the basis of Section 12 of the Lower Saxony Data Protection Act (NDSG) in conjunction with Section 88 (1) of the Lower Saxony Civil Service Act (NBG) and Section 50 of the Civil Service Status Act (BeamtStG).
Personal data provided unsolicited
We store your personal data until the purpose of the storage no longer applies.
If you have consented to a longer storage period, we will store your personal data in accordance with your declaration of consent. If you receive a job offer as part of the application process, the above data will be transferred to our HR information system and added to your personnel file.
After we receive your application, your applicant data will only be viewed by persons who are involved in the application/recruitment process.
The data is processed exclusively in data centers in the Federal Republic of Germany.
Every time our website is accessed, our system automatically collects data and information from the accessing computer system.
The following data is collected:
- Information about the browser type and version used
- The user's operating system
- The user's IP address
- Date and time of access
- Websites from which the user's system accesses our website
- Websites that are accessed by the user's system via our website
The data is also stored in our system's log files. This data is not stored together with other personal data of the user.
The system needs to store the IP address temporarily to enable the website to be delivered to the user's computer. To do this, the user's IP address must be stored for the duration of the session.
The storage in log files is done to ensure the security of our information technology systems and the functionality of the website. In addition, the data helps us to optimize the website. An evaluation of the data for marketing purposes does not take place in this context.
These purposes also include our legitimate interest in data processing in accordance with Art. 6 para. 1 lit. f GDPR.
The legal basis for the temporary storage of data and log files is Article 6 (1) (f) GDPR.
The data will be deleted as soon as it is no longer required for the purpose for which it was collected. In the case of data collection for the provision of the website, this is the case when the respective session has ended.
If the data is stored in log files, this is the case after 14 days at the latest. It is possible to store the data for a longer period. In this case, the IP addresses of the users are deleted or alienated so that it is no longer possible to assign them to the accessing client.
The collection of data for the provision of the website and the storage of data in log files is essential for the operation of the website. Consequently, there is no right of objection on the part of the user.
6. Third-party embedded services
We maintain publicly accessible profiles on social networks.
Social networks such as Facebook can generally analyze your user behavior comprehensively if you visit their website or a website with integrated social media content (e.g. like buttons or banner ads). By visiting our social media sites, numerous data protection-related processing operations are triggered. Specifically:
If you are logged into your social media account and visit our social media page, the operator of the social media portal can assign this visit to your user account. However, your personal data may also be collected if you are not logged in or do not have an account with the respective social media portal. In this case, this data collection is done, for example, by cookies that are stored on your device or by recording your IP address.
The data collected in this way allows the operators of the social media portals to create user profiles in which your preferences and interests are stored. This way, interest-based advertising can be displayed to you both within and outside of the respective social media presence. If you have an account with the respective social network, the interest-based advertising can be displayed on all devices on which you are or were logged in.
Please also note that we are not able to retrace all processing operations on the social media portals. Depending on the provider, further processing operations may therefore be carried out by the operators of the social media portals. For details, please refer to the terms of use and data protection policies of the respective social media portals.
This site uses so-called web fonts provided by Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland (“Google”) to ensure fonts are displayed consistently. When you access a page, your browser loads the required web fonts into your browser cache to display text and fonts correctly.
To do this, the browser you use has to establish a connection with Google's servers. This gives Google knowledge that our website has been accessed via your IP address. The use of Google Web Fonts is in the interest of a consistent and attractive presentation of our online offers. This constitutes a legitimate interest within the meaning of Art. 6 para. 1 lit. f DSGVO. If your browser does not support web fonts, a default font is used by your computer.
For cases in which personal data is transferred to Google LLC in the United States, Google has certified itself to the US-European data protection agreement “Privacy Shield”, which guarantees compliance with the data protection level applicable in the EU.
Further information about Google Web Fonts can be found at https://developers.google.com/fonts/faq
and in Google's privacy policy: policies.google.com/privacy
- On this website, we use the services of OpenStreetMap. This is a free project of the OpenStreetMap Foundation. It allows us to display maps directly on the website and thus enables you to conveniently use the map function.
- When you visit the website, data is transmitted to the OpenStreetMap Foundation in accordance with the point “4. Provision of the website and creation of log files / 1. Scope of data processing”.
- Further information on the purpose and scope of the data collection and its processing by the provider can be found in the respective data protection declaration, available at https://wiki.osmfoundation.org/wiki/Privacy_Policy
7. Use of our services
On our website, you can enter personal data using the contact form. We use, collect and store the data that you enter in the input mask to answer your enquiry and for follow-up questions should these be necessary. During the sending process, your consent is obtained for the processing of the data and reference is made to this data protection notice.
If your request is aimed at a contractual relationship or is intended to create one, the data also serves to initiate and implement a contractual relationship. Due to our legitimate interest in the efficiency and optimization of customer service, your data will also be transmitted to us and stored.
The legal basis is Art. 6 para. 1 lit. a, b and f GDPR.
We will not share your information without your explicit consent. We process your data exclusively for the purpose of processing your request.
We store your data until you request us to delete it, the purpose for which it was stored no longer applies (for example, after we have completed answering your request) or you revoke your consent. The revocation can be sent to us informally via our contact form or by email.
The statutory retention periods remain unaffected (HGB, AO and other legal provisions).
Your personal data is transmitted to us in encrypted form to protect it from access by third parties.
If you have registered for one of our newsletters with your e-mail address, we will use your e-mail address until you unsubscribe from the newsletter (right of objection; Art. 6 para. 1 lit. a, lit. b GDPR). By subscribing to our newsletter, you consent to its receipt and to the described procedures.
We use the so-called double opt-in procedure to document your consent to receive the newsletter and to prevent misuse of your data. This procedure ensures that the recipient actually wants to receive our newsletter. After registering, you will receive an e-mail asking you to confirm your newsletter registration. We will only send you our newsletter after you have confirmed your registration.
You can revoke your consent to receive our newsletter at any time. You can unsubscribe by clicking on the link in the newsletter or by sending a message to the email address given in the newsletter. Consent to the sending of email addresses is given on the basis of Art. 6 (1) point a and Art. 7 GDPR.
8. Use of Matomo (formerly Piwik)
- This website uses the web analysis service Matomo to analyze and regularly improve the use of our website. The statistics obtained enable us to improve our offer and make it more interesting for you as a user. The legal basis for the use of Matomo is Art. 6 para. 1 sentence 1 lit. f DSGVO.
- For this evaluation, cookies are stored on your computer. The information collected in this way is stored by the controller exclusively on its server in Germany. You can stop the evaluation by deleting existing cookies and preventing the storage of cookies. If you prevent the storage of cookies, we would like to point out that you may not be able to use this website to its full extent. It is possible to prevent the storage of cookies by adjusting the settings in your browser. You can prevent the use of Matomo by removing the following check mark and thus activating the opt-out plug-in (see below).
- This website uses Matomo with the extension “AnonymizeIP”. This means that IP addresses are further processed in a shortened form, thus excluding the possibility of direct personal reference. The IP address transmitted by your browser using Matomo is not merged with other data collected by us.
- The Matomo program is an open-source project. Information from the third-party provider on data protection can be found at .
9. Rights of the data subjects
Within the framework of the legal requirements, you have a fundamental right to the following with regard to the University of Applied Sciences Emden/Leer:
- Information about these data and the circumstances of the processing,
- Correction, insofar as these data are incorrect,
- deletion, provided that there is no justification for the processing and no obligation to store the data (any longer),
- restriction of the processing in special legally defined cases,
- transfer of your personal data – provided that you have provided it – to you or a third party in a structured, common and machine-readable format,
- objection to the processing of personal data, which is based on a legitimate interest
- Withdrawal of any consent granted to us
Regardless of the provisions of this data protection declaration, you have a right of appeal to the relevant supervisory authority as set out in Art. 13 (2) (d) GDPR.